Mary Leslie's Report

Tentative Reunion Schedule

Registration Fee: $20 per adult,  $5 per child

Jul 28-30       Reunion site opens for camping and visiting / set up

Jul 31-Aug3     Informal day activities and trips: Three Islands, Kouchibouguac, Golf, Sheephouse       Falls, River Cruise, Fishing, etc.
        .
Aug 4   2 PM: Registration begins
        2 -5 PM: Meet & Greet
        5 PM Pot luck supper - hosted and supplied by the Miramichi families
        Evening Singsong & Campfire (Regulations Permitting)

Aug 5   Breakfast - Hosted by the Aloysius Kingston Family
        Tubing and other activities throughout the day
        5 PM: Hip of Beef supper - prepared by Jack Kaestner & several avid "volunteers"
        8 PM: Music, dancing and general merriment

Aug 6   9:30: Mass offered by Fr. Frank Corless, Choir by Bernadette & Pattie Sullivan
        10:30: Breakfast hosted by George Kingston Family
        Afternoon: Open House
        5 PM: Salmon Supper
        Evening mingling

Aug 7   Wind down: Details to be determined

Aug 8   Clean up

The following email from received from George and Stephanie and feedback is welcomed:

There are a great many things to do, as listed below AND as well as those not listed between the lines, or not included at this time.  We are open to any and all suggestions and please do not be shy.
We feel sure we have not included everything, other persons living remote from the Miramichi and Miramichiers themselves, would have activities over and above these they would like to have included.

We believe it is time to get all the final suggestions in and nailed down by mid June.  We need to get down to the nitty gritty and determine exactly what we are going to do, who is going to do it and when are they going to do it.  To have a happy and fun week, we have taken the liberty of suggesting activities and attaching names  of  people to those activities who could possibly help make this reunion a momentious event in all our lives especially for the 2nd  and 3rd Generation descendants of Samuel and Lillian.  Some of these activities were discussed at meetings of the local Miramichi committee.

Everyone attending will be scheduled to carry out at least one activity and in many cases multiple activities.  If you are listed below for some activity and find it absolutely impossible to carry out, then would you please get agreement from some other person to do that activity, and let the local Miramichi committee know of the change of responsibility.

We are as close as, preferred, email through the 2000 web site.  Recording any change via email provides a record and things will not fall through the cracks.

Monday July 31- Samples of river water are to be tested for bacteria, well in advance, to determine if it can be used in a untreated or not boiled state to wash dishes and if it is safe for swimming, tubing etc.  Persons attending the reunion are to be cautioned to not drink the water directly from the river.  Bottled water complete with an electric cooler will be provided for drinking water.  Tubing, swimming, fishing and other aquatic activities have taken place for years without incident, and no problems are expected with the river water.  Testing will be carried out in advance of the reunion dates as a precaution.  Responsible George Kingston

The Site is to be vacated, with it, in as good or better condition than found.  No trenching around tents or trenching or disfigurement of the site its trees or any object native to the site for any purpose is allowed.  Stakes driven into the ground for tents games etc are to be minimum in size, and be removed with due care to cause the least damage, any damage caused by these stakes are to be repaired by the person who caused them.

A crew of pre-teenagers are to be set up who will be in the charge of a mature person for the purpose to tour the site on an organized basis at least once per day and pick up any foreign objects i.e. garbage, garbage bags are required and will be provided.  Responsibility Joseph Kingston to pick every  pre-teenager and instruct them in how this job is to be carried out each day.

Pick up and set up gasoline driven water pump presently at and provided by William J Kingston.  Some plastic pipe and fittings is supplied by William and further fittings and connections are required to branch and reduce to garden  hose size.  Gasoline required (is this mixed gas and oil?).  Responsibility William J Kingston, John Kingston, Tom Kingston & George Kingston

Handy man tools required and supplied by George Kingston.

Round mouthed shovels required. All local Miramichers bring your shovels.

Please designate a Fire Marshall who will choose a fire chief and they both then pick a fire fighting crew.  A meeting to be held each day with new arrivals to stress fire prevention and designate cigarette smoking areas, as well as areas where there is absolutely no cigarette smoking allowed.
Absolutely no open fires are allowed without a permit from Natural Resources and the approval of the Fire Marshall William J Kingston

William J Kingston being the senior Samuel and Lillian Kingston Descendant as well as experienced in fighting forest fires is selected as Fire Marshall, Aloysius Kingston is selected as Fire Chief and
Kenneth Kingston is selected as Deputy Fire Chief.  David Kingston is selected as Deputy Fire Chief.
These four people are all familiar with the procedures for preventing  fires and fire fighting tatics  in case of fire and it essential that they act in this capacity and not decline. WE ALL NEED YOU LADS!
 
 THE FOLLOWING IS DEPENDANT ON, AND BE SET UP WITH THE APPROVAL OF THE LODGE OWNERS, in advance of the reunion dates- Mary Leslie, Ray Ritchie

Area or space under grove of spruce trees reserved for shade from the sun
Designate and establish area where vehicles are to be parked.
Designate and establish area where tents are to be set up.
Designatet and establish area where travel trailers are to be parked
Designate and establish area where games are to be played, Soccer, Three man race, Bicycles etc.
Designate and establish area where port potties are to be placed.
Above items to be established by Mary Leslie and Ray Ritchie and the approval of the lodge owners.
 

Cut grass if required, using with permission the riding mover at the Lodge.  John Kingston, Tom Kingston, gasoline to be provided by these two lads (by the way on the Miramichi we say lads instead of guys)  Set up some tents, Set tents up to take advantage of natural drainage in case of rain. Responsibility of those who are tenting.  Set up tents so entrance faces rising sun or faces river.
BRING YOUR OWN SUPPLY OF FLY DOPE, SUN SCREEN, WIDE BRIM HAT, THE LESS YOUR SKIN IS EXPOSED TO THE SUN THE BETTER.  Responsibility all persons

People on site to provide their own meals and other requirements this day.

Tuesday August 1- Set up rented Travel Trailers, (They may arrive late). John Kingston,  Tom Kingston & George Kingston.

Charge water tanks (WITH RIVER NON DRINKABLE WATER clorinate if required as a precaution), check batteries- charge state, charge batteries with Nissan ¼ ton and with Jumper cables. John Kingston Tom Kingston & George Kingston

Set up additional tents. Owner responsible

Set up additional Travel trailers, owner or renter responsible
Make sure propane Stoves in trailers and portable propane and naphtha stoves and BBQ’s are working   properly and propane tanks are full. (Funnel with felt strainer required for naptha) Responsibility of trailer owners or renters and stove owners.
Irene Loggie to provide one portable naptha gas stove, c/w grill for cooking pancakes
William J Kingston to provide one portable naptha gas stove
George Kingston to provide one portable propane stove, c/w grill for cooking pancakes
Three additional portable naptha or propane stoves would be nice
Naptha will be provided by George Kingston, naptha funnel required
Some cooking pots, if we are to have corn on the cob are required
Depending on finalization of the menu other pots may be required.
People on site to provide their own meals and other requirements this day
.
Wednesday August 2- Monica Vickers and Joseph Weissler to be in charge of first aid, Anti histamine for stings and fly bites is an absolute necessity, there are allergies in the Kingston genes, something for other allergies and other normal first aid kit contents are required for cuts, bruses, scratches, etc.  Responsibility Monica Vickers, Joseph Weissler

 - Pick up and Set up 5KW Generator rental cost $165.00 + tax for the week. Gasoline required.
Generator is to be set up at least 100 feet away with natural structures intervening and be muffled as much as possible to eliminate noise created by the generator.
(Mary would it be possible to set generator up boat house to muffle noise)
George Kingston to pick up, John Kingston Tom Kingston to set up on site.
George Kingston to provide Extension cord, Amplifier, Cd player, Speakers, Microphone.
And Electric Guitar connection if required. (Bring your favorite Cds)

John Vickers, Cathy Byberg, Bernadette Kingston, Guy Byberg, Brendan Kelly are all to get the crowd both young  and old animated and really into the spirit.   George Weissler poetry for Children and adults.  Heather Kingston and Elizabeth Cox story telling
(The above group to arrange among themselves the content of what they are going to do, who is going to do what at what time they are to perform) These performances may be required three days in a row.
 
Pickup Electric Drinking Water cooler at COOP (rental $20.00 per month) and 3 water Jugs 20 Liters per jug (Cost $6.00 per jug) Fresh water to be picked up daily at the COOP in Newcastle. Stephanie & George Kingston

 Set up additional Travel trailers, responsibility travel trailer owners
 
Thursday August 3 Arrange for delivery and set up of large 20 foot X 60 foot or 30 foot X 60 foot tent on this day.  Arrangements to be made well in advance.   Rental cost of small tent estimated at $550.00 per day, Rental cost of large tent $1100.00 per day.  If the weather forecast is such that there is only a slight chance of rain then this tent is not required.  However everyone should come prepared for rain and have a plan to take shelter,  The Lodge is off limits and it and its facilities are not to be used.  The rental charge of $550 or $ 1100.  Per day includes setting up and taking down the tent.
 
There is no doubt that preparations have to be made in case of rain.
It is suggested that  a shelter of 2 by 4’s 8 feet long combined with plywood for gussets be made into trusses and covered with 6 mil polyethelyne could be partly prefabbed before the reunion dates and set up on the July 31 Monday or Aug 1 Tuesday for the following estimated cost.  NOTE Estimated
60 pcs- 2” x4” x 8 ft lumber @ $2.50 ea =  $ 150.00
2 sheets of ¼ construction grade plywood @ 18.00 per sheet = $36.00
10 lbs 2” common wire nails @ 1.00 per lb  = $10.00
Have plywood cut into aprox 1’- 0” X 1’- 0”pieces 40 pcs req = $ 10.00
Ridge pole 1 ½” X 1” 8’- 0’  4 pcs @ $ 2.00 ea = $8,00
1 roll 10’ wide X 150’ long 6mil polyethelyne  $38.95
     Total above $252.95
  Contengencies Rope etc 20%           50.00
  Estimated total cost                     $302.95
There is a possibility that the lumber dealer would prefab these trusses and deliver them to site for say $100.00

A saving of 5 x $550.00 = $2750.00 – 402.95 or $2347.05 (Say we even save $2000.00)

Another idea is to purchase canvas gazebos which are 10 feet by 10 feet or 12 feet by 12 feet completely screened in at aprox $ 80.00 ea tax included.  Six of these would cost $240.00. They could be raffled off or sold to those attending the reunion on the final night to recover some of their origional cost.
 
We should be able to come up with something rather than a large cost for a large tent. Also the gazebos would look a lot nicer, we could even get different colors and sizes.  Responsibility Ed and Mary Rawlingson

Ray to arrange to have delivered at no cost this day 15 picnic tables.
 

Friday August 4- Monica Vickers, Carmel Leslie and Bernadette Sullivan in charge of Registration at 1:00 pm on.  Barbara Leslie to be the treasuer and part of the registration team. Scribbler of some kind is required for record keeping.  Are nametags required, if so should they be color coded as per family.

To cover some of the costs each adult ( 21 and over) will be requested to pay $20.00 and each person 20 and under will be requested to pay $5.00 at registration.
Meet and Greet after registration
One meal Supper at 5:00 pm provided at no cost and prepared this day by the Descendants permanently living on the Miramichi, will be Pot Luck such as Chili, Potatoes Salad, Lasagna, etc. Salads, Rolls, Coffee, Tea cream, sugar, Plastic Cups, Plastic Plates, Plastic Knives, spoons and forks will be provided.
 
Saturday August 5 - Aloyius Kingston Family to serve Two meals this day,
Breakfast:- 7am to 10am Various Juices, Pancakes, Butter, Maple Syrup, Toast, Coffee, Sugar Plastic Cups, plates, forks and knives.

Mary Rawlinson, Ann Vickers and Kevin Vickers – to arrange entertainment for teenagers
Activities for the day:- Games for children various ages organized by Ann & Nick Napke & Barb and Mark Dunnett.
 Soccer, Baseball, Three legged races, Scott Mather and Ed Rawlinson
 Tubing John Vickers, Kevin Sullivan, Kingston Vickers & William Vickers, Jr
 Swimming:-    Parents in charge of their own children. If you think life jackets are required bring your own

Supper:- 5pm to 6:30 pm Hip of beef cooked on spit at open fireplace, supervised by Jack  with Mary, Dennis and Cathy Kingston as helpers.  Baked potatoes, tea, coffee, cream, sugar, bread plastic cups, paper plates, plastic forks, knives and spoons.

Jack what are the specifications of the spit.  Specs of Its supports, how far should the centerline of the spit be from the coals, do you use wood or charcoal. At ½ lb for 120 people equates to 60 lbs.  There will be about 180 persons attending the reunion.   There is an outside fire place that may be suitable for cooking this hip of beef.

Music by John Vickers and his team - portable Generator will be available.
 

Sunday August 6  George Kingston family to serve Two meals this day.
Breakfast: - 7am to 11am Coffee, Cream, Sugar, Sausages, Butter, Toast. Plastic cups, Paper plates forks, knives & spoons, paper napkins

MASS 9:30 am. Father Corless, Bernadette Sullivan and Carmel Leslie- music. Remember our deceased members of this Family and the deceased in Laws ,

Supper:- 5 pm to 6:30 pm, Broiled Salmon and or Ham, Mustard pickles, Baked Potatoes, Lettuce, HOME MADE MAYONASE. Tea, Coffee, cream, sugar Plastic cops paper plates, forks and knives, paper napkins. Mayonase by Irene Loggie and Carmel Leslie, Salmon and Ham by Aloysius, Eleanor, George and Stephanie, Rolls by Monica Vickers and William Vickers Sr and Loreen and William Kingston
Salmon or grilt will be cleaned scales removed,  head and tail removed, 2 or 3 slices of lemon will be squeezed to let the lemon juice enter into the body cavity of the fish and lemon rind seeds and a sprinkling of salt all be added to the cavity. All of this will be wrapped twice and sealed with aluminum foil to retain the juices and the grilt cooked for 30 minutes in it own juices on an ordinary propane BBQ.

One Humengeous Large BBQ is being supplied by Mark Dunnett.  One ordinary BBQ will be supplied by Stephanie and George.  Two other ordinard BBQ’s would be nice if some one could bring to site.

Potatoes:- for those requiring potatoes, find a potatoe the size you like wrap it in aluminum foil and put it in the nearest BBQ It will cook the same time as the salmon.

Brenda, Browin and Leo McKinnon to help set up for supper.
Raffle off Quilt made by Ann Vickers, Ann provides the quilt at no cost to the reunion.

Monday August 7
  Relax
 

Tuesday August 8:- Arrange to have Large tent dismantled
  Ray to arrange to have picnic tables returned
  Stephanie & George to return rented generator
 John, Tom and George to return Billy's water pump, hose and fittings and put it back where it was
 taken from
  Large travel trailers to be returned to Fredericton
  Stephanie & George Return electric Water cooler to COOP in Newcastle

By George and Stephanie Any comments, suggestions,  omissions would be appreciated.